Jobs & Internships

Employment Opportunities

As a nonprofit arts organization, Heartland Film greatly relies upon the hard work of interns and seasonal staff. Interns are typically hired in the Spring, Summer and Fall, with seasonal positions opening in mid-Summer. Don’t see an opening? Consider becoming a Heartland Film volunteer!

See below for current internship openings:

Film Programming Intern - Spring/Summer

Film Programming Intern (4-8 positions)
Type: Intern (college credit)
Reports to: Film Programming Coordinator
Dates: April – Early August | 12-20 hours/week

Description: The Film Programming Intern is responsible for assisting the Film Programming Team with film submissions for the 2018 Heartland International Film Festival and Indy Shorts. This position will primarily assist the Film Programming Coordinator with print traffic, screening/reviewing films, managing volunteer film screeners and research. Interns can help remotely (if need be) through the Spring semester and assist in-person once the Spring semester is over.


  • Majoring in film, media studies, communication, visual arts or related field
  • Critical eye for high-quality films that align with Heartland Film’s mission to inspire filmmakers and audiences through the transformative power of film
  • Detail-oriented with effective time management skills
  • Strong communication skills and friendly customer service
  • Desire to learn more about what it takes to put on a film festival
  • Familiarity with Microsoft Office and Google Drive; ability to learn new software
  • Experience with Adobe Creative Suite is desirable, but not required


Responsibilities include, but are not limited to:

  • Assist the Film Programming Coordinator in leading and monitoring volunteer screening committees (help with film assignments and monitoring monthly meetings)
  • Assist the Film Programming Coordinator and Marketing Manager in content gathering for the 2018 Heartland Film Festival/Indy Shorts guide books
  • Assist the Film Programming Coordinator in collecting film research and print traffic for the 2018 Heartland Film Festival/Indy Shorts
  • Act as a second-tier film screener aiding the film selection process


Apply Today – Include a Resume and Cover Letter via Email

See below for current job openings:

Senior Administrative Assistant - Full-time

*Assist the President in carrying out Heartland’s Strategic Plan
*Assist the President with the updates of the Employment Handbook & Policy & Procedures Manual.
*Coordinate travel for President and staff, including setting up out of town meetings.
*Maintain all office files and archival records for the President
*Manage the President’s calendar.
*Assist the Development Department with updating donor records, gathering grant materials and generating donor letters as requested.
*Serve as Office Manager with office supply inventory, security of the office and supervision with the President of staff time clocks from Swipeclock regarding required approvals of PTO.

Board Correspondence and Assistance:
*Assist the President with the creation of support documents for board and board committee meetings.
*Manage the Board portal inclusive of board meetings, schedules and board minutes for the board of directors.
*Assist Board Chairs of all committees with relevant handouts and documents for meetings.
*Mail all requested material to the board for upcoming meetings and events.
*Prepare the office for all board and board committee meetings
*Inform the board of all events and secure the required RSVPs.

Events Associated with Heartland Film:
*Assist with all events as needed for Heartland International Film Festival, Indy Shorts and Cultural Journey.
*Work with the President, Special Events/Operations, Development and Film Departments as requested for all events.
*Assist Marketing and Administration with all social media postings and updates.
*Attend all Heartland Film sponsored events and work specific tasks as requested.

*Proficient in MS Office applications
*Proficient in Outlook
*Excellent verbal and written communication skills
*Well organized

Apply Today!

Volunteer & Outreach Coordinator - Full-time

Reports to: Director of Operations

Description: Volunteer recruitment, communications, engagement, program enhancement, and recognition; Coordination of volunteer committees and mastery of online volunteer management system. Serve as liaison between volunteers and Heartland staff.  Reach out to and work with community groups, schools, and non-profit groups to increase community outreach in relation to films and events.

Job Duties include, but are not limited to:

  • Recruitment of volunteers for leadership team
  • Plan leadership team meetings
  • Manage the construction of the volunteer Festival committees for events and supportive services
  • Attend committee meetings and advise each in their function and contribution to the Festival
  • Act as a liaison between volunteers and staff, communicating details of each committee
  • Connect with new volunteers and recruit potential volunteers
  • Assign new volunteers to committees
  • Orient and train volunteers
  • Keep records of volunteers, assignments each year and hours contributed
  • Organize volunteer committees for special events throughout the year
  • Assist with planning and execution of special events as needed
  • Maintain and grow existing intern program with college students
  • Grow school outreach program to bring students to the different festivals
  • Coordinate non-profit or community groups with films that align with their audience to enhance attendance at festival screenings.
  • Work with development team to create meaningful nonprofit relationships
  • Work with programming department to strategically create special events surrounding a film and a community nonprofit



  • Bachelor’s Degree with at least 1-3 years related experience
  • Passion for working with people and engaging them to further the Heartland Film mission
  • Experience working on event preparation and execution
  • Experience with managing volunteers or groups of people
  • Experience with establishing contact with other organizations, schools, etc
  • Experience with preparing proposals, brochures, and benefit packages to provide potential groups.
  • Proficiency in Microsoft Office products, Google Drive and donor databases
  • Ability to learn the Volunteer Management software used in the Heartland Film office
  • Exhibit strong verbal and written communication skills
  • Strong attention to detail
  • Comfortable with public speaking and giving presentations as needed
  • Ability to speak effectively before groups and other employees
  • Ability to work in a team environment for the greater goal
  • Strong organization and analytical skills
  • Ability to manage multiple projects with skill and grace


Apply Today!

Seasonal job & internship applications are now closed.

Click here to learn more about the Heartland Film Internship Program!